SmartTouch AP™ Overview

SmartTouch AP™ Overview

AP Business Process Automation

The AP department is an ideal candidate for process improvement and cost reduction. The extensive and comprehensive functionality of Ascend’s SmartTouch AP™ solution brings together and delivers a complete solution designed to streamline Accounts Payable, is easier to implement, renowned for ease-of-use, and delivers far greater savings with the ability to easily adapt to a company’s growth and unforeseen events. Ascend stands behind all of our solutions with a product guarantee. Setting the standard for Product Integrity is Ascend’s core philosophy and daily practice.

Accounts Payable Business Process Improvement that Pays
Properly automating your Accounts Payable departments goes far beyond imaging and workflow. In fact, imaging alone can add effort to an already time-intensive invoice process. Additionally, many workflow solutions amount to nothing more than a difficult to maintain electronic approval process. The goal of reducing paper handling and automating processes may be achieved, but at what cost?

With Ascend’s SmartTouch AP™ Solution you improve your efficiencies far beyond automating manual invoice routing. Not all invoices are created equal! SmartTouch AP will recognize those invoices that need special processing from those repetitive invoices that follow standard processing and eliminate thousands of touches each month. This is just the beginning of how Ascend solution will save an organization more than any other solution every day. “How” is Ascend’s SmartTouch AP business process automation different from other AP imaging and workflow products? SmartTouch solutions must contain certain qualities. First, subject matter expertise of the AP process and challenges begin to explain why a SmartTouch user will have fewer and more intelligent “touches” to process and manage invoices. Ascend’s in-depth knowledge will streamline your AP processes and provide corporate controls give you the peace of mind that is expected from this type of investment. SmartTouch AP advanced technology and design eliminates more steps or “touches” than a standard AP imaging and workflow solution, which explains the often more than doubled ROI.

SmartTouch AP™ captures invoices and supporting documents (e.g., imaging, FAXES, E-mails) through standard and advanced capture methods. Advanced document data recognition features are used (i.e., OCR, ICR, OMR, and bar-coding). The recognition software has learning capabilities to continually improve invoice data capture rates.

Many Accounts Payable processes may be automated, incorporating accurate repeatable procedures into daily activities, and producing rapid returns on investment and numerous other benefits:

  • Eliminate lost discounts
  • Eliminate late payment fees
  • Reduced data entry errors and time associated with corrections
  • Reduce manual steps in problem resolution
  • Reduce vendor phone calls
  • Reduce document look-up time for every user
  • Reduced operational labor costs and increased efficiency
  • Reduced training effort and costs
  • Builds audit logs of activity to prove compliance
  • Electronically capture reports and perform robust report bursting

These procedures are incorporated into the SmartTouch system and business process management eliminates redundant and routine tasks and frees employees for research and other projects best suited for the personal touch
Lower Cost of Ownership with Ascend
Typically, the main focus during a system evaluation is the requirements. Fulfilling a checklist of requirements is only the beginning. After an AP automated solution is implemented, ease-of-use and cost of administration are crucial, but can be overlooked. Avoid losing some of your cost-saving benefits and increasing the cost of your support or I.T. department with Ascend’s SmartTouch AP Solution. It is easier and less costly to implement and maintain.