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Enterprise Document Management |
Imaging and Business Process
Prior to the implementation of a document imaging process, it is best to evaluate the documents to determine how they should be stored, indexed, retrieved, and searched. This approach sets the stage for a more effective, efficient, and intuitive imaging solution after implementation, and leads to greater savings in time during research and more accurate retrieval of the desired documents.
For day-to-day imaging, the documents are scanned, indexed and stored for later retrieval. RS ImageManager’s advanced image processing and unlimited indexing capabilities includes full support for OCR, ICR, OMR as well as one- and two- dimensional bar code recognition. Scan the invoice and allow analytical OCR to automate data capture and entry of your AP invoice into your ERP system without manual intervention. Optional conversion to PDF provides full text search capabilities on indexed documents.
RS ImageManager is a document management solution that offers superior storage, distribution, retrieval and viewing options. You can save images and reports in unlimited document types on a hard drive, then after a designated time period, they will automatically be moved to a CD, DVD or optical media. The web-based retrieval and viewing faculty allows end users to intuitively locate and organize their documents. The documents can be organized in private or public folders, e-mailed, printed, faxed and routed to gain approval among other actions. Send a link to a co-worker or the exact page in a document with a message explaining what needs to be reviewed or approved. WebNotes™ enable users to make public or private annotations on documents to note disputes, errors, or reminders.
Security is of the utmost importance. RS ImageManager security is comprehensive and may be easily administered. Whether on the Intranet or Internet, security must be enforced to insure only authorized users have access to the appropriate documents. RS ImageManager supports Secure Socket Layer (SSL) connections to prevent unauthorized access. Data encryption capabilities provide a safe environment, and Single Sign-on eliminates the need for users to manage multiple passwords and logons. Security may be tailored for each individual user and group; with the flexibility to limit a user's actions, you can restrict a user's permission to E-Mail documents, or designate a user as having only view access (read only). A message is recorded in a detailed audit log for each access and all actions performed on a document. For example, when a document is E-Mailed a date/time stamped entry records the information in a detailed audit log, which is ideal to track activity for corporate regulatory compliance.
As part of the end-to-end Ascend solution you can optimize your business processes (BPO) and have Ascend scan and automatically route your documents to either your centralized or decentralized locations. This capability will take your users into a completely electronic environment without the effort involved in paper handling.
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