Hands-Free AP™ Imaging and Approval Routing

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SmartTouch AP™ reduces steps with intelligent imaging and automation solution.

With the Hands Free AP™ option you determine at what point you want or need to interact with the invoices. First, SmartTouch AIR™, Ascend’s Analytical Information Recognition solution

  • Captures invoices
  • Extracts the data and identities the invoice information.
  • Automatically identifies and extracts information from an invoice, such as
    • Invoice numbers
    • Invoice dates
    • PO numbers
    • Vendors
    • Amount along with other values.
This prevents the need to key information into the Accounts Payable system. Hands Free AP also uses invoice information, such as the vendor to automatically route the invoice to the next step. The Hands Free pre-defined routing option ensures all required approvers receive the invoice. Users can also utilize the Hands Free GL coding assistance and validation. Last but not least, our integration into your ERP will occur with a fraction of the effort or be can be completely Hands Free based on your preference.

 

Routing, Approvals, and Escalations

Documents are easily routed with Ascend’s SmartTouch flexible approval routing options. Ascend’s Hand-Free AP routing will drastically reduce the effort and decisions required to route documents for approval.

  • Documents are directed to the appropriate approver without effort and avoids routing mistakes.
  • Completely eliminates the need to manually route documents.
  • Save over 160 hours each month per 10,000 routes over other imaging and approval routing solutions.
  • Ad Hoc approval routing helps users decide where a document should be routed for approval.
  • Use a combination of pre-defined and Ad Hoc routing methods.
  • Approvers can view the information and accept or reject the document.
  • Status of documents are immediately updated and may be viewed at any point along the approval path.
  • Escalate requests according to your setup if not approved in a timely manner.
The SmartTouch escalation process ensures that documents continue along the approval path and are not overlooked. Importantly, Ascend’s routing and escalation options are easily changed and do NOT require workflow coding changes.

 

ERP Integration

SmartTouch AP can capture the invoice data and seamless integration with your ERP application to eliminate data entry and reduce data entry errors. It also validates GL accounts using your ERP system without the need to duplicate databases. Learn how Ascend can integrate with your ERP AP application. Ascend has the only real-time Lawson integration. This immediate real-time design eliminates more steps than any other method and gives you the instant feedback you want when processing an invoice. Instant integration eliminates numerous steps and resolves errors in a fraction of the time of other solutions.

Customer Testimonials
  • Our favorite features of Ascend Software’s solutions are the combination of scanning and image control and OCR, followed by the workflow which allows us to track items and force accountability.

    Stephan W. Kelly
    Director of Disbursements
    University of Pennsylvania Health System
  • Ascend’s ability to understand not only our document routing and storage needs, but also the need for immediate integration with Lawson was a big part of our reason for choosing them.

    Craig Nash
    Corporate Controller
    White Lodging Services
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